Families or front-office teams upload documents. The system tracks each file, checks completeness, extracts key fields, compares details across records and generates structured defect notifications.
The result is faster intake, reduced retyping, fewer incomplete applications and a clearer review queue for admissions teams. Final review and acceptance stay with an authorised admissions officer.
An admissions officer receives a Class XI application with a birth certificate, transfer certificate and report card. The system assigns a tracking barcode, flags a missing required page and a mismatch in a name field, sends the parent a structured correction request, and presents the completed file to the officer for final approval.
Documents are tracked, checked and routed with clear exception lists, so admissions teams focus on decisions, not document chasing.
Scanned or digital application documents are uploaded, and each file is tracked by barcode.
The file is validated against the required-document checklist.
OCR extracts key information, and names, dates and identification fields are matched across documents.
Defect sheets go out automatically by email and WhatsApp.
An authorised admissions officer reviews and accepts the completed file.
Upload of scanned or digital application documents.
Barcode-level tracking of each file.
Validation against the required-document checklist.
OCR and structured extraction of key information.
Names, dates and identification fields matched across documents.
Detection of missing, duplicate, extra or out-of-order pages.
Automated defect sheets through email and WhatsApp.
Final review and acceptance by an authorised admissions officer.
Can be configured for school admission records, college UG/PG applications, scholarship-test enrolment and format validation for theses or project reports.
Admissions teams make final decisions. The officer reviews and approves the completed file.
An audit trail and integration readiness, with REST APIs for ERP and admission portal connections.
One application cycle, programme or grade level, measured on document-review time, follow-ups, extraction accuracy and reviewer satisfaction.
Where it sits: at enquiry and admission, before the file reaches the admissions officer.
